FINANCIAL MANAGEMENT AS IT RELATES TO EXECUTIVE BOARD MEMBERS ON DOMINICA OLYMPIC COMMITTEE BUSINESS.
REQUESTS AND DISBURSEMENT OF FUNDS
THE EXECUTIVE BOARD MEMBERS
1.Members representing the DOC at events/functions must submit a WRITTEN request to the Treasurer copied to the President for allowance including cost of travel.
2.Contingency monies, as a rule, should NOT be given except when the member is responsible for a group/delegation for example in case of a Chef-de-Mission or Head of a Mission.
3.No claim should be made for alcoholic beverages
4.No daily allowance should be given for meals except when overnight stay is necessary to and from the event/activity.
5.Bona-fide receipts for monies disbursed must be submitted within ONE month following the event attended.
6.A Financial Statement or Claim must accompany the receipts submitted along with an official report on the activity/event.
7.It is expected that the Per Diem (Out-of-Pocket Allowance) is used for personal effects and contingencies that is reasonably incurred for example if overweight with material meant for the DOC.
8.Loans requested by Board members must be under a signed contractual basis and depends on the discretion and approval by the entire Board and must have a defined repayment regime. Any member delinquent or refusal or violates the terms and conditions to repay shall be deemed a legal matter and the Board shall pursue repayment through the Courts.